Copy or Create Outlook Signature Block

This article walks you through setting up your signature block in Outlook. For Microsoft's full reference, see Outlook Help & learning.

Set up your signature block

Step 1: Copy your existing signature (optional)

If you want to reuse an existing signature, open a sent email, highlight the signature block, and copy it with Ctrl+C.

Step 2: Open the Signatures dialog

In Outlook, select the File tab in the top left, then click Options. In the Outlook Options window, select Mail from the left navigation pane, then click the Signatures button on the right.

Step 3: Create a new signature

Click New, then enter a name for your new signature.

Step 4: Add your signature content

Paste your copied signature block, or create a new one in the editor space provided.

Step 5: Choose where the signature applies

In the top right of the Signatures dialog, select which email account the signature belongs to, then choose whether it should be added automatically to New Messages, Replies, or both.

Step 6: Save your settings

Click OK and you are all done.

Tip: You can create multiple signatures (for example, one for new messages and a shorter version for replies) and switch between them while composing a message from the Signature button on the Message ribbon.